To Be or Not to Be in a Meeting
We are overwhelmed by meeting requests. Meetings often end without a concrete solution which leads to a feeling of frustration and lack of productivity. We tend to run away from these « organised » discussions because we think about the purest purpose: effective time management .
We all understand that communicating face to face is part of our daily needs, but in a business environment we also have to take other things into consideration: purpose, duration, effectiveness and results.
When you are planning a meeting with a person or your team, think about these steps:
- Think about the issue you want to raise and who should be there
- Set a clear objective for the meeting and share it with the people you are seeing before the meeting takes place. They will know what to expect and maybe even look for information on the subject
- Meetings today are much too long. You should think about the amount of time attributed to each topic. This will help you organize and moderate the discussion, without approaching subjects which were not intended
- Express yourself as simple as possible. Separate the main theme into smaller parts, so that the participants can assimilate the information
- Ask for feedback from participants. That is one of the reasons they are there; you could do it alone otherwise
- Before the end of the meeting make a short summary of everything that was discussed. If tasks or responsibilities were assigned, make sure that all the participants understand their role.
The meetings you organise can be useful, concise and clear or…
It’s up to you!
After you have read this, do you remember a recent meeting in which things did not go smoothly?
What happened? We want to share a 🙂 with you…
Tags: How To